Innovations in Identity


Requesting Shareholder Documents – How to Retrieve Documents Electronically


The more you know about potential business clients or other third-parties, the better you can assess the potential risks of doing business with them. The quicker you can acquire that information, the quicker you can decide whether to accept or decline their business, and the smoother the onboarding process is.

One reliable source for verifying business information is the actual shareholder documents. Beneficial ownership information is a requirement for enhanced due diligence situations in Europe and coming soon in the US and other jurisdictions. However, determining the ownership structure and who is an ultimate beneficial owner (UBO) is traditionally a complex, time-consuming, and expensive process. Accurate and up-to-date shareholder information is crucial for making the most informed decisions about whether or not to do business with a client.

Fortunately for compliance teams, data-driven solutions are available to speed and simplify Know Your Business processes, including the beneficial ownership discovery process. Trulioo’s on-demand Business Verification Service analyzes, verifies and provides data intelligence for 250 million business entities in over 80 countries.

The solution enables real-time identification and verification of company records through official registers, completes an AML check of the business through watch list sources, uncovers the UBO structure, and performs eKYC checks for all individuals deemed to be a UBO.

In addition to verifying the business vitals of a company, Trulioo has added the capability to request and download the Shareholder documents directly from the Government Registry. This functionality enables Trulioo’s clients to request shareholder documents directly from the Government Registry responsible for issuing these documents, which will reduce fake or forged documents submitted by their customers.

Retrieving Business Documents from Government Registry

The Retrieval of Registry documents is currently available in 31 countries. The table below shows the countries as well as the type of documents that include information about shareholders.

CountryDocument Type
BelgiumRegister Check
DenmarkRegister Report
EstoniaArticles of Association
FinlandArticles of Association
FranceRegister Check
GermanyShareholder List
GibraltarRegister Check
GuernseyRegister Check
Hong KongArticles of Association
HungaryRegister Report
IrelandArticles of Association
ItalyArticles of Association
JerseyArticles of Association
LatviaArticles of Association
LithuaniaRegister Report
LuxembourgArticles of Association
MacedoniaRegister Check
MaltaRegister Report
NetherlandsRegister Check
New ZealandArticles of Association
NorwayRegister Report
PolandRegister Report
RomaniaRegister Report
Russia FederationRegister Check
SerbiaRegister Report
SloveniaRegister Report
SpainRegister Report
SwedenArticles of Association
SwitzerlandRegister Report
United KingdomShareholder List

Adding Shareholder document retrieval to Trulioo’s Business Verification service enables compliance teams to better perform due diligence on business prospects. Download the Business Verification Brochure to learn more.

Disclaimer: Trulioo provides no warranty that the information contained in this document is accurate, up to date or complete and in no circumstance does such information constitute legal advice. Any person who intends to rely upon or use the information contained herein in any way is solely responsible for independently verifying the information and obtaining independent expert advice if required.

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